Orient Land Trust
Valley View Hot Springs
Email:
info@olt.org
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Orient
Land Trust Board of Directors
Regular Meeting AGENDA 8 AM I. Record attendance – Betsy Miller II. Meeting call to order – Barb Tidd III. Changes to Agenda – Barb Tidd IV. Minutes from Jan. 14, 2006 regular meeting and executive session – Barb Tidd (for decision) V. Questions/comments from guests – Barb Tidd
ED, Officer, and Committee Reports 8:15 AM VI. Executive Director’s report – Neil Seitz (for information only) 8:35 AM VII. Secretary’s report/Correspondence – Betsy Miller (for information only) 8:40 AM VIII. Treasurer’s report – John Eiseman a. Income statement, Balance sheet, Cash flow statement (for decision – 15 min.) b. Updated Budget (for discussion – 10 min.) IX. ED Hiring Committee report – Barb Tidd (for discussion and decision – 30 min.) X. Treasurer’s report continued – John Eiseman a. Updated Budget (for decision – 10 min.) 9:45 AM XI. Resource Development Committee report – Neil Seitz for Laura O’Leary, Acting Chair (for information only) a. Fundraising Plan (for decision - 20 min.)
BREAK – 10 min. 10:15 AM XII. Unfinished business a. Financial Goals and Policies for FY2006 (100% Towards Land and Open Space Preservation and Protection; Capital Reserve Goal: Increase funding to $3,000/mo. by end of FY2009; Endowment Startup Goal: To maintain an investment return which eventually provides 1/3 of our budget) – Neil Seitz (for decision - 20 min.) b. Email voting policy – Chris Miller (for decision - 10 min.) c. Amend Bylaws Section 3.2(a) regarding Board of Directors Qualifications (to add “natural resource management” to align with strategic plan) – Barb Tidd (for decision - 10 min.) d. Amend Bylaws Section 3.3(b) Attendance Requirement (to bring in line with LTA standard) – Barb Tidd (for decision – 5 min.) e. Non-staff complaint to Board report – Neil Seitz (for discussion and decision – 30 min.) f. Respect, Responsibility, Recognize policy – Neil Seitz (for discussion and possible decision – 10 min.)
11:40 AM BREAK – 10 min. - Lunch will be provided on site (while meeting continues) 11:50 AM XIII. Questions/comments from guests – Barb Tidd
11:55 AM XIV. New Business a. Report on Board Training Workshop – Chris Miller (for information only - 15 min.) b. Post Lease Plan: establish committee and discuss planning schedule – Kate Padilla (for discussion and decision – 15 min.) c. ED Evaluation procedure and criteria for 2006 year and forward – Harold Pratt (for discussion and decision – 10 min.) d. Property preservation/protection update – Neil Seitz (Executive Session for discussion and possibly decision - 15 min.) e. Executive Director performance evaluation (Executive Session for discussion and decision – 40 min.)
BREAK – 10 min. 1:40 PM f. Board Development Committee Chair – Barb Tidd (for decision – 5 min.) g. Board member self-evaluation – Barb Tidd (for discussion - 10 min.) h. Recognize Service of Jim McCalpin, Rob Zabrecky, and Laura O’Leary – Barb Tidd (5 min.) i. Election of Board of Directors – Neil Seitz, Acting Chair of Board Development Committee (for decision – 15 min.) j. Election of Officers – Betsy Miller (for decision - 5 min.)
2:20 PM: Recap XV. Board Task List – Chris Miller (for information only – 5 min.) XVI. Board governance: How have we conducted business today? How do we want to govern? - Chris Miller (for discussion – 15 min.)
2:40 PM: Announcements XVII. All Board members and officers update bios. for website XVIII. LTA Conference – May 4-6, San Antonio, TX XIX. Confirm next meeting date – Saturday, May 13, 2006 at 9 AM at Seitz residence. XX. Work session weekend of May 13? (Sun. a.m. 2 hrs.? re: board tasks, aligning with strategic plan, setting dates) XXI. Adjourn regular meeting (Neil leaves at 3 PM.)
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