Orient Land Trust
                                   Valley View Hot Springs
                                   Email: info@olt.org

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Orient Land Trust Board of Directors Regular Meeting
Seitz Residence – OLT/Valley View Hot Springs
Saturday, September 16, 2006 – NOON

AGENDA

Noon

                I.     Record attendance – Terry Seitz, Acting Secretary

              II.     Meeting call to order – Barb Tidd

            III.     Changes to Agenda – Barb Tidd

            IV.     Minutes from July 8, 2006 regular meeting and executive session – Barb Tidd (for decision)

              V.     Questions/comments from guests – Barb Tidd

ED, Officer, and Committee Reports

12:15 PM

            VI.     Executive Director’s report – Neil Seitz (for information only)

12:45 PM

          VII.     Secretary’s report/Correspondence – Terry Seitz (for information only)

12:50 PM

        VIII.     Treasurer’s report – John Eiseman

a.     Income statement, Balance sheet, Cash flow statement - (for decision – 20 min.)

b.     Cash Asset Balance in checking – unrestricted amount – currently $40,000 minimum (set 9/11/05) To be reviewed every 6 months (for discussion and possible decision – 10 min.)

c.     Changes and goals for 2007 budget (Neil Seitz – for discussion only – 15 min.)

d.     Stats Charts (for information only – 5 min.)

e.     Annual Audit recommendation (for decision – 5 min.)

1:50 PM

            IX.     Post-Lease Plan Committee report, including to change committee name to Land Management Plan Committee – Doug Bishop, Committee Coordinator (for information only - 20 min.)

              X.     Board Development Committee – Neil Seitz (No report)

BREAK – 10 min.

2:20 PM

            XI.     Unfinished business

a.     Debt Policy for General Fund – John Eiseman (for decision – 10 min.)  (Note:  John to provide written motion for Board review before meeting.)

b.     Flow chart for guidance in making decisions re: debt – John Eiseman (for discussion and decision – 15 min.)

c.     Investment Policy – John Eiseman (for discussion and decision – 15 min.)

d.     Employee fidelity bonding – Doug Bishop (for discussion and decision – 15 min.)

e.     Policy re: Criteria for Acquisition of Conservation Easements Amy Beatie (for decision – 5 min.)

f.      Guest Registration Objectives – Neil Seitz (for discussion (no decision) - 15 min.)

g.     Land conservation update – Neil Seitz (for information and discussion (no decision) - 30 min.)

BREAK – 10 min.

4:15 PM

h.     Computer offsite back-ups (per auditor’s comment in 3/16/06 letter) – Report on research (Neil Seitz – for information only – 10 min.)

i.       LTA Standards and Practices (2004 revised) – continuation of report from each Board member on OLT’s following of guidelines (for information only – 15 min.)

·       LTA S&P 10: Tax Benefits (John)

4:40 PM 

          XII.     New Business

a.     2007 meeting dates – Neil Seitz (for discussion and possible decision – 15 min.)

b.     Create Land Action Committee and appoint chair; responsibilities include prioritizing parcels based on protection criteria (Board Task List item 54.a.) – Barb Tidd (for decision – 15 min.)

c.     Policy for board members re: confidentiality, conflict of interest, and ethics, including presentation of form for signature – Barb Tidd (for decision and signing – 15 min.)

5:25 PM Announcements

        XIII.     Confirm next meeting date – Saturday, November 11, 2006 or December 9(??), 2006 (2007 budget meeting) at 9 AM at the Seitz residence. 

        XIV.     Adjourn regular meeting