Orient Land Trust
Valley View Hot Springs
Email:
info@olt.org
|
|
|
Orient
Land Trust Board of Directors
Regular Meeting AGENDA 9:00 AM I. Record attendance – Betsy Miller II. Meeting call to order – Barb Tidd III. Changes to Agenda – Barb Tidd IV. Minutes from Sept. 16, 2006 regular meeting – Barb Tidd (for decision) V. Questions/comments from guests – Barb Tidd
ED, Officer, and Committee Reports 9:15 AM VI. Executive Director’s report – Neil Seitz (FIO) 9:30 AM VII. Secretary’s report/Correspondence – Betsy Miller (FIO) 9:35 AM VIII. Treasurer’s report – John Eiseman a. Income statement, Balance sheet, Cash flow statement (for decision – 20 min.) b. Stats Charts – Chris Miller (FIO – 5 min.) c. Status update on auditor’s recommendations (from May 2006 audit) – Terry Seitz (FIO – 5 min.) 10:05 AM IX. Resource Development Committee report, including report on presentation(s) for targeted donors – Neil Seitz, Acting Chair; Mark Hayes, Chair (FIO - 15 min.) X. Land Management Plan Committee report, including list of OLT’s needs – Doug Bishop, Chair (FIO - 15 min.) BREAK – 10 min. 10:45 AM XI. Land Action Committee report – Mark Hayes (FIO – 10 min.) 10:55 AM XII. Unfinished business a. Deputy Director hiring – acknowledge Oct. 3, 2006 passage of email motion approving hiring of Greg Good as Deputy Director to begin employment mid-October 2006 – Barb Tidd (FIO) b. Debt Policy for General Fund – John Eiseman (for decision – 5 min.) c. Investment Policy – John Eiseman (for discussion and decision – 30 min.) d. Policy re: Criteria for Acquisition of Conservation Easements Bruce Goforth (for decision – 5 min.) e. Computer offsite back-ups (per auditor’s comment in 3/16/06 letter) – Report on research – Neil Seitz (FIO – 10 min.) f. Charitable solicitations registration in other states - Report on update analysis - Neil Seitz (FIO – 10 min.) g. Implementation of inventory control system in database – Chris Miller (FIO – 5 min.)
BREAK @ NOON – 15 min. – LUNCH TO BE SERVED
RAFFLE TICKET DRAWING!!!!!!!!!!!!!!
h. Email protocol guidelines – Chris Miller (discussion and possible decision – 10 min.) 12:30 PM XIII. New Business a. Policy for board members re: conflict of interest (C of I) and confidentiality, including presentation of form for signature (re: C of I and confidentiality; separate acknowledgement re: statement of ethics and values) – Amy Beatie (for decision and signing – 10 min.) b. ED Evaluation Process: Report on progress made on Objectives and Tasks in the 2006 Work Plan submitted to Board - Neil Seitz (FIO – 20 min.) c. Work Plan for 2007 – detailed, objective by objective – ED (for discussion and possible decision - 20 min.) d. LTA Standards and Practices (2004 revised) – continuation of report from each Board member on OLT’s following of guidelines (FIO – 15 min.) · LTA S&P 11: Conservation Easement Stewardships (Bruce) e. Board Training Session/Report from 9/25 Conservation Easements Seminar – Bruce Goforth (FIO - 15 min.) f. Executive Session – Conflict of Interest Matter (for discussion -15 min.)
2:05 PM: Adjourn this portion of regular meeting
3:05 PM to 6 PM – Reconvene regular meeting XIV. 2007 Budget – Neil Seitz (for discussion and decision) [Note from Board Task List: Board give Neil direction re: amount of budget to go to infrastructure or specific projects – separate from capital budget (per Neil’s request in 1/14/06 meeting) – Responsible Party – John Eiseman] XV. Board members whose terms expire March 2007 (Amy, Barb, Harold) – Letters of interest due to Board Development Comm. by Jan. 1, 2007; Amy’s has been received. XVI. Confirm next meeting date – Saturday, January 13, 2007 at NOON at Seitz residence. XVII. Adjourn regular meeting
|